Document Reconciliation & Intelligence Software
Three-way matching for purchase orders, delivery notes and invoices
For manufacturers and distributors who check purchasing, receiving and invoicing documents against each other. The solution is designed to link those documents, compare their data and flag the differences that need review, so your team checks less by hand and keeps better control of what it pays.
Being validated with our first companies.
Who it is for
For companies that buy, receive and invoice every day
B2B manufacturers and distributors with frequent purchases and receipts, documents arriving through different channels, and checks that today are done by hand, or halfway, between the ERP, folders and email.
- Administration
- Purchasing
- Accounts payable
- Finance
How it works
How purchase order, delivery note and invoice matching works
Our solution is designed to link purchase orders, delivery notes and invoices, compare quantities, prices, part numbers and amounts, and identify the differences that need review.
- 01
Documents
Purchase orders, delivery notes and supplier invoices, however they arrive.
- 02
Linking & comparison
Each line is linked to its order and its receipt, and their data is compared.
- 03
Differences to check
Whatever does not match is flagged, with the reason in plain sight.
- 04
Review & resolution
A person decides, and the decision is recorded.
| Field | Purchase order | Delivery note | Invoice | Status |
|---|---|---|---|---|
| Quantity | 100 units | 96 units | 100 units | ◇ To review4 units invoiced with no recorded receipt |
| Unit price | €12.50 | — | €13.20 | ◇ To review€0.70 above the order |
Quantity
- Purchase order
- 100 units
- Delivery note
- 96 units
- Invoice
- 100 units
◇ To review
4 units invoiced with no recorded receipt
Unit price
- Purchase order
- €12.50
- Delivery note
- —
- Invoice
- €13.20
◇ To review
€0.70 above the order
It isn’t necessarily an error: there may be another delivery or a price agreement in force. A person makes the call, and the decision is recorded.
Less time comparing documents. More control over what really needs attention.
What it compares
What gets checked on every line
- Supplier
- Part numbers
- Quantities
- Prices
- Discounts
- Amounts
- Taxes
- Partial deliveries
Within the scope validated for your document flow during the assessment.
What it is not
- It does not replace your ERP or your accounting software: it works alongside them.
- It does not promise to reconcile any document: it works with compatible flows, checked before we start.
Plans & pricing
Plans & pricing
Every plan includes the same product. What changes is capacity: documents, OCR pages and storage.
Being validated with our first companies. The free assessment confirms whether your document flow is compatible and which plan and implementation you need.
Esencial
€129/month
- 100documents a month
- 150OCR pages a month
- 10 GBstorage
Crecimiento
€249/month
- 350documents a month
- 600OCR pages a month
- 40 GBstorage
Profesional
€499/month
- 1,000documents a month
- 1,800OCR pages a month
- 100 GBstorage
Included in every plan
- Document extraction and review
- Reconciliation of compatible document flows
- Discrepancy control and traceability
- Standard maintenance and support
- Free initial assessment
Initial implementation · one-off
- Estándar
- €349
- Asistida
- €589
- Compleja
- Custom quote
Implementation is separate from the plan: the assessment recommends the one you need.
First payment examples
First payment: implementation + first month. After that, the subscription repeats every month.
| Plan | Estándar + first month | Asistida + first month |
|---|---|---|
| Esencial | €478 | €718 |
| Crecimiento | €598 | €838 |
| Profesional | €848 | €1,088 |
From the first conversation to the subscription
- 01Free assessment
- 02Implementation and plan recommendation
- 03Quote and acceptance
- 04Implementation
- 05Monthly subscription
All prices exclude VAT.
Request a free assessmentFAQ
Frequently asked questions
Does it replace my ERP or my accounting software?
No. It works alongside them: it compares the documents and flags the differences; accounting and payments stay where they are.
What is a document and what is an OCR page?
They are two separate limits: the documents processed each month, and the pages that need optical character recognition, such as a scanned delivery note. How each one is counted in your case is set out in writing in the quote.
What does the free assessment include?
A first conversation to understand how your documents arrive and how they are checked, and to tell you whether your flow is compatible and which plan and implementation we recommend. It is not a technical audit.
Does it work with any document?
No. We work with compatible flows, and we check that during the assessment before any commitment.
How is the implementation chosen?
It depends on your systems and on how your documents reach you; the assessment recommends it. The Compleja implementation is quoted case by case.
How much time does your team spend checking documents?
Tell us in a first conversation, with no commitment.